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Compulsory Meeting 07-09-2009

Yorkshire Volleyball Association Pre-Season Meeting

7.30 pm Monday 7 September 2009,

The InnKeepers Lodge, Oulton LS26 8EJ               Directions


Doug Lawson Barnsley.V.C & YVA Men’s League Sec  & SYVA & Meeting Chair

Antony Peacock York.V.C & Minutes Sec

Martin Worsnop Beverley.V.C & HEYVA

Oliver Gregory Leeds.V.C & WYVA

Siouxsie Trenaman Leeds.V.C

Sam Stewart Leeds Carnegie.V.C

Dan Jones Leeds Carnegie.V.C

Gordon Fallowfield York Phoenix.V.C

Anthony Laffan North Ridings Eagles.V.C

Ian Twitchen Menwith Hill.V.C

Howard Tomlinson Worksop.V.C

Clark Antcliff Sheffield.V.C

Richard Lamb Harrogate.V.C

Graham Atkinson Harrogate.V.C

Colin Elsey Hawks.V.C

Simon Bailey Boathouse.V.C

Sam Wallace Boathouse.V.C

No attendance from Hull University.

1. Apologies

Mike Turner, Deb Smart, Glenn Wraith, Steve Matthews, Tim Godson, Di Hollows, Ed Humphries, Dan Harrison

2. Minutes

Minutes from the previous meeting were not available and will be ratified at the next Yorkshire Volleyball Association meeting.

3. Chair's Report (Mike Turner)

Volleyball England Strategic Plan 2009-13 

(See the June/July 2009 copy of 3Touch volleyball magazine, sent to all registered clubs)

The Strategic Plan is focused on 3 Sport England targets:

1. Expand the opportunities for more people to play sport

2. Enhance the experience of existing participants

3. Excel in all areas of the player development pathway

There was an unfortunate delay in Sport England releasing the agreed, increased grant to Volleyball England. The grant offer letter wasn't received until the start of June, which has affected the initial roll out of Strategic Plan programs. But things have been moving fast since then with hiring of new staff and Community Development Coaches. 

Most of the proposed 17 Community Development Coaches are linked to an initiative with the Premier League, where each Premiership football club works with a local club and linked schools, in the sports of volleyball, table tennis, judo and badminton. The decision of where to place the Community Development Coaches depended on support from the local County Sports Partnership and the presence of strong junior focused volleyball club. Unfortunately, Yorkshire was the only region that did not meet the needed criteria for a Community Development Coach. But, Yorkshire is involved in the Premier League for Sport initiative, through Hull FC. 

In order to take benefit diectly from programs in the Strategic Plan, clubs MUST be SportsMark accredited (the Volley 123 scheme). For more details see the Volleyball England web site or contact the new National Club and Volunteer Manager, Simon Buttery.

Regional Commission Meeting - 15 August 2009, Loughborough

This was the first meeting for a very, very long time where all 9 regions were represented. The Regional Commission is a forum that deals with volleyball matters that fall outside of the other existing commissions (Performance, Competitions, Schools and Youth Development, Referees and Coaches). It also represents the rank and file membership of Volleyball England and provides input into strategic policy and feedback on the actual day to day delivery of the Strategic Plan. (You might have caught on, everything Volleyball England does now, revolves around what is in the Strategic Plan!)

The meeting received an update from the Volleyball England CEO, was introduced to the new head of Development, Gary Stephens and were updated on the Club and Coach program, by the Volleyball England Talent manager, Leonardo Trench.

Volleyball England AGM - 25 July 2009, Bath

Efficient meeting, with increased attendence (16 voting members compared to 11 last year!). Only 1 of the 8 elections was contested, but one of the most important posts, President of Schools & Youth Development Commission. Will Roberts beat Brian Kendall by 8 votes to 6.

2009-10 Season

I'm looking forwards to the coming year and hope to get around to most of the clubs in Yorkshire.

4. Referees Coordinator Report

No report was presented.

A referee’s course is being arranged at Gryphon Sports Centre in the near future. An email will follow with more details.

5. Coaching Coordinator Report

No report was presented.

A full report is to be published on the Yorkshire Volleyball Association website.

6. Treasurer’s Report

No report was presented.

Invoices from the association will be sent via email to all the Club Secretaries.

7. Youth Development Report (Ed Humphries)

Regional Training

Trials are on the 19th September. Under 14 girls, under 15 boys 11am to 2pm and Under 16 girls, under 17 boys 2pm to 5pm. As always we urge every club/school to send their players along. Players will need to fill out a consent form which has already been distributed to clubs via email.

We have appointed a full complement of squad staff this year (four head coaches, four team managers, and four assistant coaches).

All the rest of the training dates are confirmed and on the website so clubs/players/parents have plenty of warning of when these will be. Any player that would like to be considered for the squads but cannot make the trials should contact the relevant team manager.

Team email addresses are:





The strength and longevity of these squads relies on every club in the region backing them. The sessions provide valuable training and competitive outlets for our young players that will go on and strengthen your premier league / national league teams.  The RDTP is organised by Volleyball England to develop players that have talent or POTENTIAL to be. It also provides the pathway between club volleyball and divisional/national squads.

Junior League

We have eight teams entered who have received a proposed fixture list. It is up to the teams to arrange their fixtures. Due to these being triangulars it is the home teams responsibility to sort these out. If anyone has any problems with arranging fixtures please contact me asap. Could the home teams also email the dates/times/venue of confirmed fixtures as soon as they have them.

I will distribute envelopes for sending me score sheets when I see people or by post if I won't see them.

League entry fees (£30) are now payable to the Yorkshire Volleyball Association.

National Cup Competitions

Volleyball England are inviting entries for their national Under 16 and Under 18 cup competitions. All the details and entry forms can be found on the Volleyball England website. It would be good to see teams from the region represented in these competitions.

8. Premier League Rules

Doug clarified the reasons behind the recent men’s league structure changes.  He clarified the changes and explained how promotion / relegation issues will be resolved.

It was agreed at the previous AGM that results from both leagues could be emailed to the League Secretaries. Scoresheets must be posted to the League Secretaries within seven days of the game being played as normal. Stamped addressed envelopes were provided to all of the teams at this meeting for this purpose. Hull University’s envelopes were given to Martin Worsnop.

9. & 10. Yorkshire League Program – Men and Ladies

The league match agenda has been published for both the men’s and ladies competitions. It was stated that this agenda is only a guide. Matches can be played during any week so long as it is before the end date of the competitions. Matches can also be played at either of the club’s venues should the published home team struggle for a court.

The men’s competition has a new structure with all teams playing each other once only during the first phase of the season. It was requested by the Men’s League Secretary that all teams should make a big effort to complete all first phase matches during week commencing 24 Jan 2010 so that an interim league table can be produced leaving the following 3 weeks to organise and confirm the matches to be played in the 2nd phase of the competition.

11. Cup Competitions

The Cup/Plate finals day is to be Sunday 25 April 2010. The venue is to be confirmed.

So far Leeds Carnegie.V.C and Leeds.V.C have expressed interest in hosting the event.

After much discussion the “Finals Day” was changed to Sunday 25th April.

Guidelines and a contact list were handed out for the Men’s and Ladies Cup/Plate Competitions. The following points were clarified.

Point 8

Semi-finals are to be played in the month of January, as opposed to the week commencing 3 Jan 2010. This is due to the finals not being played until much later on in the season.

Point 10

list of all players that will participate in the Cup/Plate competition must be provided to the relevant League Secretary. If the team changes throughout the season, any new players must be declared to the League Secretary prior to them playing in any matches.

Closing date for the registration of players for this competition is 31st December 2009.

No player shall be registered after this date.

The draw for the Men’s and Ladies Cup Competitions was carried out at the meeting. The full fixture list will be emailed out separately by Doug Lawson.

12. Area League Updates


Potentially have 6 or 7 teams that will be entering the league this year

West Yorkshire League League

Teams from North Yorkshire have joined the West Yorkshire League Association. Four teams have confirmed, with potentially four more to join.

The league fixtures will be published during the first week of October.

South Yorkshire League League

Six teams have confirmed, with potentially one more joining the league. Matches are to be started as soon as possible.

13. Tournaments

A meeting is to be arranged between clubs interested in running tournaments to establish which club gets which competition. Tim Godson, the Yorkshire Volleyball Association Secretary has stated that he will arrange the meeting. At the meeting, Oli volunteered to help.

14. Date and Venue of the AGM

To be held on Tuesday 8th June at the Inn Keepers Lodge, Oulton, Leeds. Details will be confirmed.

Any Other Business

Harrogate questioned whether juniors can play in the Ladies Premier League. An answer could not be provided at the meeting. Glenn Wraith is to provide advice to all clubs.

Steven Bryne attended the meeting. He is a registered referee and is available for matches, including NVL, especially around the Leeds area. His contact details are:  steven.bryne@educationleeds.co.uk. Mobile 07505 648886.

(Minutes by Antony Peacock, York VC)