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Compulsory Meeting 07-09-2011

Yorkshire Volleyball Association – Minutes of the preseason meeting

Wednesday 7 September 2011

7.30pm at Whitecliffe Mount Sports Centre, Cleckheaton



18 members attended the meeting


Mike Turner


Laurent Zeiller

Boathouse Ladies

Doug Lawson

Mens League & Barnsley

Michael Feterlich

Boathouse Men

Tim Godson




Glenn Wraith

Ladies League & Barnsley

Ian Twitchen

Menwith Hill

Steve Byrne

Regional Referees Co-ordinator

Patrick Sprakes

Craig English

HEYVA & All Stars

Stewart Miller


Martin Worsnop


Colin Elsey




Garry Wollerton


Piotr Koziniec

Wakefield Polonia

Richard Lamb


Janusz Wasik

Wakefield Polonia

Chris Lamb


Radoslaw Musiala

Wakefield Polonia



1. Apologies

Steve Mathews – Coaching Co-ordinator (report provided by email)

Mo Bucksun – Treasurer


Anthony Laffan North Ridings Eagles.V.C. (unavoidably missed meeting)

Siouxsie Gregory - Leeds (unavoidably called from meeting).


2. Minutes of the last meeting

Actions from two previous meetings would be dealt with during the meeting


3. Chairs Update

A new YVA Development Plan was under development following a useful workshop on 11 June.  Go Spike! which is a major initiative by Volleyball England to increase participation was launched in the summer with many YVA Clubs running sessions in the summer.  Now needed to organise and promote indoor sessions for recreational players and promote through the Go Spike! website.  There is an interactive site on the website which needs to have as many Yorkshire entries as possible.

There was a success for YVA players in being selected for the UK School Games and volleyball would feature in the planned School Games in 2012 and he had supported a successful pilot for North Yorkshire.


4. Referees Coordinator Update

A Grade 4 Course would be centrally co-ordinated and held in Leeds, waiting for confirmation of dates – HEYVA had successfully organised their own course.  YVA would support course as agreed at a previous meeting.  However, there was a shortage of tutors as all involved in refereeing high level games as shortage of qualified refs (this is self fulfilling if they don’t run courses!)  There was the possibility of running a course over several dates evening sessions?

Need more referees in YVA to move to higher levels as have several NVL teams.  Help would be provided to move from 4 to 3R if Steve or Diane Hollows was informed of suitable matches or occasions.


5. Coaching Coordinator Update

Coaching courses – Only 1 direct enquiry regarding a coaching course all summer for either level 1 or 2. Minimum number for any course ideally is 12. Cannot put any stand alone course on with such a low interest. Course dates are almost impossible to fit into the current calendar because of the fixture lists of both National League and Yorkshire League and prospective clashes for candidates.  Would the option of a course over the Christmas period be an option for anybody i.e. 3 days consecutively on 27 - 29 Dec?

 Looking at a possibility of 1 day workshops for specific areas of the game- interest?

 Anyone who has not registered as a coach for the coming season, please do so ASAP!  We need to keep up our coach registration numbers for the region.


It was reported from the actions at the previous meeting that there were a range of courses available that could be run by the Regional Coaches Co-ordinator – these could be found on the EVA website.  It was suggested that a simple web questionnaire could be sent out gathering information from clubs on need for courses.

ACTION  Secretary to send around a questionnaire on coaching course needs to all clubs.


POST MEETING NOTE:  There is a Level 1 Coaches course at Catterick on 19-20/11/11

27/11/11 details from Richard Stacey-Chapman at Volleyball England


A date for the Diary – 10-12 July 2012. We need volunteer coaches to help with the “Go Spike” at the Great Yorkshire Show. This year 4 coaches managed to deliver to over 300 players in 3 days. It would be nice to have at least 2 coaches PER DAY helping next year in return for a free entry worth £22!  Some flyers were left over from this year’s event which could be sent out to clubs


6. Treasurer’s Report

No update was presented.


League fees were collected at the meeting and a reminder for rest to be submitted asap.


7. Youth Development Officer's Report

No report.  The Chair updated that it was hoped to continue to run Regional Squads although funding had been withdrawn.  An Inter-regional Championship had been confirmed for May 2012


8. Premier League Rules

A new set of rules with all amendments agreed over the last four years was provided at the meeting and will be placed on the YVA website.  Clubs were reminded about registration processes and need to text results in a clear fashion after matches.  A website that more frequently updates results and a League Table would be explored for the new season.


9. Yorkshire League Programme


9.1   Men

12 teams so the same structure as the previous season.


There were two teams promoted into spare places caused by withdrawal of teams from the previous season – these were Menwith Hill and HEYVA All Stars.  The need for Associations to be aware of the usual procedures of sending teams to the Area Champions Trophy after the end of the season was reiterated.


In the Cup there were 14 entries – the Cup would be drawn into four pools with gaps and teams would hope to be recruited before the Cup started in January.


9.2 Ladies

With Wakefield Polonia entering on the night there were likely to be eight Ladies teams in the Premier League.  There were several teams in the YVA area that did not feel strong enough to commit to the Premier League so that a Yorkshire Divison 1 would be run with West Yorkshire inviting other teams to join their Ladies League.


The Cup draw was made with nine teams and it was hoped to fill the remaining place with a team from Div 1.


9.3 Juniors

A new way of promoting junior participation was needed as the League had not run the previous season.


10. Cup Competitions

For composition see above.

The Cup Competitions were restructured to four team Pools followed by knock out. In the Mens three teams going through into Cup, Plate and Shield.  For Ladies teams go forward into Cup and Plate.


The Cup/Plate/Shield finals day is to be Sunday 22 April 2012. The venue is to be confirmed.


It was agreed that the Area Champions Trophy/Premier League Play Off would be held on Sunday 29 April 2012.


11. Area League Updates


11.1 HEYVA

Have new Committee and developing new website hoped to retain previous League structure. 


11.2 West Yorkshire League Association

Entries due in after the meeting, new teams expected to enter from previous season


11.3 South Yorkshire League Association

Six teams likely to enter as per previous season.   .


12. Tournaments

Only ‘Nationally’ based event was the LPV junior event which would be held separately to other tournaments, possibly the first week in July.  It would be a good idea to produce a Regional Calendar so that anybody proposing to run a tournament in the coming season to let the Exec know as soon as possible then hopefully we can avoid any clashes and also get a clear picture of what is happening when.

ACTION: Secretary to produce Regional Events Calendar to be kept on YVA website


13. Date and Venue of the AGM

To be held on Monday 11 June 2012, venue to be confirmed.













W Polonia

Harrogate 1






Harrogate 2



Menwith Hill


York 2







Harrogate 2

Menwith Hill

York 2


Wakefield Polonia

North Riding Eagles

Harrogate 1